The PMO unit needed to manage around 200 projects across 40 different vendors and over 3000 man-days per month workload
Furthermore, the PMO manager needed to constantly
Which resulted in
The solution was designed to be easy to use and simple – as it does not aim to track every single task of every team member, but rather focus at capturing that data needed to provide the high level overview needed to steer the project, and get rid of everything else that is not necessary.
Thus the system we will show is not a unified end-to-end timesheet + task management and portfolio management system.
It is a purpose build system specifically optimized for project progress and status tracking.
First, the Project Manager registers the project request
Which immediately goes into aProject Register Directory
Then, as the project is executed, the project manager weekly reports theProject status
As well as, Risks
Which the PMO Manager receives as aOverview Reports per Project
or as aGraphical Overview Reports
For management real-time insight of the projects pipeline
For this reason, we have built an extra module to allow the project managers to trackHigh level tasks per vendor and per projects
And then to allow them to planThe Effort and capacity per each vendor and project
And based on that information, we prepareExecutive Reports with plan vs. actual of planned man-days
We are happy that we had build a great system and our customers really like both working with us and the final result we have delivered